Self email notifications are emails sent to you, the form owner, every time someone submits your Tally form. They turn each new response into an instant inbox alert, so you don't have to keep checking your dashboard. Use them to track leads, applications, support requests, orders, or any submission that needs a fast response.
Tally also offers respondent email notifications, which send a confirmation email to the person who submitted the form.
Self email notifications are available for free to all Tally users.
Tally Pro users can fully customize email notifications and attach submissions as PDF.
How to set up self email notificationsCustomizing email fieldsFrom name fieldFrom fieldTo fieldReply toSubjectEmail bodyAttach the submission as a PDFWhat the email looks likeCommon use cases and templatesFrequently asked questions
How to set up self email notifications
Go to your form settings and scroll down to
Email notifications. Here you can turn on the Self email notifications toggle to receive emails whenever someone submits your form.
By default, the email will include
@All answers entered by your respondent, empty questions will not be included. Tally Pro users can customize every email field by simply typing text or clicking @ to insert data from their form. You can insert input, hidden, or calculated fields to create dynamic emails and attach submissions as PDF.
Customizing email fields
You’ll need an upgrade to Tally Pro to customise any email fields for self email notifications. Below are the different email fields you can modify.
From name field
By default, the emails are sent from “Tally Forms”, you can customize the name of the sender.
From field
By default, the emails are sent from “notifications@tally.so”.
Click the
+ button to add a custom domain and customize the sender email address. Or open the menu to select any of the sender email addresses that are already set up in your organization.To field
The default email address for receiving email notifications is the one of the form creator (linked to your Tally account). When you add multiple email addresses, use a comma to separate them or click the
+ button to add a new recipient.Reply to
This field will be empty by default. Only edit it if you want the recipient to be able to reply to your email directly (e.g., to your support inbox).
Subject
The default subject is ”New Tally Form Submission for @Form name”. Emails are usually grouped by subject in a thread in your inbox. To split them up, insert a unique value in the subject, such as the Submission ID.
Email body
By default, the email will include
@All answers entered by your respondent, empty questions will not be included. Customize the content as you like and type @ to get a list of form data. Select text to open the formatting options.
Do you want to create dynamic email notifications and send different emails based on form responses?
Learn more about inserting variables in emails here →
Attach the submission as a PDF
Want a clean, portable copy of every submission delivered straight to your inbox? Toggle on
Attach PDF with answers in your self email notification settings. Each notification will arrive with a PDF attachment containing the full submission, styled with your form's theme and branding. Learn more about turning form submissions into PDF files here.
What the email looks like
Here's what a self email notification looks like in your inbox. The subject, sender, and body all use whatever you configured in the previous section. You'll see clickable links for any rich content the respondent submitted:
- File uploads appear as clickable URLs pointing to the uploaded files (not embedded in the email itself), so you can open or download each file directly from the link.
- Electronic signatures are also included as URLs to the signature image rather than rendered inline. This keeps the email lightweight while still giving you access to the original signed asset.
Common use cases and templates
Here are some common ways Tally users put self email notifications to work:
- Lead capture & sales inquiries: Get instantly notified when a new lead fills out your contact form, so sales can follow up while interest is hot. Use the
Reply tofield to make replies go straight to the respondent.
- Job applications: Route applications to your hiring team's shared inbox with the relevant data (name, role applied for, resume link) right in the email body.
- Customer support / bug reports: Pipe submissions from a feedback form into your support inbox or a triage alias.
- Event registrations: Get a real-time alert for every event signup, including attendee details, so you can prep nametags or send calendar invites.
- Order forms: Use Tally as a lightweight order intake: every order arrives in your inbox as an itemized email (+ attach the PDF for a receipt-like copy).
- Internal routing with conditional fields: Combine with dynamic emails to send notifications to different team aliases based on a respondent's dropdown choice (sales vs. support vs. billing).
Frequently asked questions
Why am I not receiving Tally email notifications?
The most common causes are: the notification toggle isn't enabled, the email is going to spam, or your email provider is filtering automated mail. Check your spam folder first, then confirm the
To address is correct. To improve deliverability, set up a custom sender domain.Can I send notifications to multiple email addresses?
Yes. Add multiple addresses in the
To field separated by commas, or click the + button to add a new recipient.Can I send notifications to a Slack channel instead of email?
Yes. Use Tally's Slack integration to post submissions directly to a channel. Email and Slack notifications can run side by side.
How fast do email notifications arrive?
Almost immediately after submission, usually within seconds.
Can I attach the submission as a PDF?
Yes. See the Attach the submission as a PDF section above.
Can I send a different email to my respondent?
Yes, enable respondent email notifications. Self and respondent notifications can be configured independently and triggered by the same submission.
Can I send notifications based on form responses (e.g., route to different teams)?
Yes, see dynamic email notifications for routing logic using calculated fields.
Can I turn off the "Tally Forms" branding in the sender name?
Yes. Upgrade to Tally Pro to customize the
From name field, and add a custom domain to remove notifications@tally.so as the sender address.Will I get a notification for partial submissions?
No, notifications only fire on completed submissions.